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General Pricing and Fee Policies

Updated December 31, 2020


Quoted prices apply to most test sample types; however, it is recommended that clients consult with the Nelson Labs Sales department for a test quote on custom or large projects, complex devices or novel sample types. Samples which require special handling, extra processing, or manipulations may incur additional charges. Nelson Laboratories, LLC will provide price quotations prior to initiation of the work.  Prices include submission of a final report by e-mail or U.S. Mail and maintenance of test records and raw data as described in the records retention section below.

Prices are subject to change without notice. Price quotations valid for up to 90 days will be issued upon request by the Nelson Labs Sales Department.

Terms of Payment: Terms are net 30 days from date of invoice.  Prepayment may be required for new accounts or large projects which may include interim billing.  Interest at the rate of 1.50% per month (18% annual rate) will be added to accounts past 30 days. A minimum charge of $25.00 will be incurred for each returned check.

New Customers: A 100% prepayment is due for new clients before work can begin. International clients may be required to submit full payment prior to initiation of each study.

Established Customers: With a current account, established clients are invoiced after their studies are completed and results are issued. Studies over $5,000.00 may require a 50% prepayment to help cover the initial set-up and test costs for these studies. Balances past due (over 30 days) must be brought current before new work will be accepted.

Our facilities in the United States accept wire transfers, checks drawn on U.S. Banks, or Visa, Master Card, and American Express credit cards. For questions regarding credit applications or wire transfer routing, please contact Nelson Labs’ Accounting Department at [email protected].

Our facilities in EU, China and Mexico accept wire transfers, checks drawn on local banks, or Visa, Master Card, and American Express credit cards. Please contact your Sales representative for local facility payment information.

Custom Pricing: Any custom pricing will be reviewed by our Finance and Sales Departments and are subject to change on an annual basis or according to signed agreements.

International Clients: Customs and Prepayments: Due to U.S. FDA and U.S. government regulations, international shipments require specific documentation to ensure timely receipt at the laboratory. Please be sure to include:

  1. A completed Sample Submission Form with your product/samples
  2. Be sure to note “SAMPLES FOR ANALYSIS & NOT FOR HUMAN USE” on the product description of your airbill or shipping documents. This will help U.S. customs clear your product for shipment to the laboratory with minimal delays.
  3. All shipments sent to Nelson Laboratories from outside the United States must pass through U.S. customs. There will generally be a cost associated with shipping to/from Nelson Laboratories that cannot be determined until the shipment arrives.
  4. Please note that all US and International Customs Fees, Taxes, Tariffs and related costs will be billed to the client on the final invoice.

GLP Studies and Fees: Final reports intended for submission to the U.S. Food and Drug Administration (FDA) or the U.S. Environmental Protection Agency (EPA) in support of a marketing request may need to be conducted under the current Good Laboratory Practices (cGLP) regulations of the specific agency.  Sponsors should notify the laboratory prior to initiation of such tests, and this should be done on the Sample Submission Form checkbox for GLP / Non-GLP.  Additional charges apply for all GLP studies.

All GLP fees are per study type:

FDA or EPA GLP study fee (minimum GLP fee): < $1,500 = $340.00
FDA or EPA GLP study fee: ≥ $1,500 to $5,000 = 20%
FDA or EPA GLP study fee: > $5,000 = 15%

For tests indicated by (GLP) in the test description the GLP fee is included and may vary.

FDA 510(k) and other regulatory submissions should include a predicate with a current 510(k) or other regulatory approval.  It is the responsibility of clients to consult about their test plan with their FDA or regulatory reviewer for all 510(k) and other regulatory submissions prior to testing.

GLP studies must be pre-approved by both the sponsor and the laboratory, performed according to a specific protocol, recorded on the GLP study master schedule, and inspected by the quality assurance department.  Nelson Laboratories complies with all phases of the FDA and EPA GLP regulations.  If you are required to submit final reports in a specific format, please note your request on the Sample Submission Form when remitting samples to the lab for analysis.  If you need additional assistance, please contact the Service Center at [email protected].

STAT Fees (Expedited Studies): STAT fees are for expedited testing and are an additional 50%-100% of the test invoice (minimum fee, $150.00).  STAT fees compensate for requirements to interrupt generally scheduled tests, expedite material purchases, or may require staff overtime, after-hours or weekend work, or holiday situations.  STAT requests are typically indicated by the STAT checkbox on the Sample Submission Form.    Weekend or holiday STAT fees may be billed at twice the normal STAT rate and will be quoted to the client where applicable.

STAT is calculated in the following manner:

STAT (minimum) < $150 = $150
STAT $150 to $5,000 = 100% upcharge
STAT > $5,000 = 100% upcharge on the base $5,000 and 50% upcharge on any amount above the base $5,000

STAT requests will be honored when capabilities permit. Due to compendial test method requirements for incubation and other time or scientific constraints, some tests may not benefit from STAT requests.  Please consult with the lab in advance regarding STAT studies and turnaround time expectations.

Controlled Substances and Hazardous Materials Handling Fees: A minimum fee of $330.00 will be charged for each shipment of controlled substances received for testing. Pre-notification of all controlled substance shipments and appropriate documentation are required for regulatory compliance. Hazardous materials that cannot be returned or easily disposed of will incur an additional charge of at least $75.00, but will vary depending on the amount and type of disposal required. Please contact the Nelson Labs Sales Department prior to shipping controlled substances or hazardous materials to the lab.

Cancellation Fees: A purchase order and full payment for partial billings is required where the client has requested initiation of a study and subsequently cancels the study. In order to cover administrative costs, a charge of $110.00 is assessed at the time a study is cancelled in addition to any work already completed on the project.

Shipping and Special Handling Fees: At the sponsor’s request, samples can be returned after testing. All samples will be shipped via UPS Ground unless otherwise specified. A general pricing guideline is outlined below:

Minimum Charge: $25.00 + shipping cost

Minimum Special Handling Fee: $35.00 + shipping cost

Some samples require special handling/packaging in order to ship them without damage. In such cases, we will charge a minimum of $75.00 plus the shipping cost to return the samples. This fee may increase due to the amount of samples and time spent preparing them for shipping. Please contact our shipping department if you have any special requirements or specifications for sample return.

On-line Report Access, Duplicate Original Reports, and Fax Copies: As a value-added service to our clients, Nelson Laboratories provides an on-line, secure site access to final reports at https://secure.nelsonlabs.com. Generally final reports are available on the secure site for download (PDF) before the hard copy is mailed. To activate your on-line account please contact Client Services at [email protected].

Requests for overnight delivery, additional original copies of reports, sample returns, and archiving of samples will be honored. Charges will be incurred accordingly. We generally do not charge for periodic requests for a fax or e-mail report.  Minimum report fees are as follows:

On-site duplicate report or raw data: $65
Off-site duplicate report or raw data: $85
Amended report: $90
Photocopy of recent report: No charge
PDF copy of recent report: No charge; available on secure client site for two years

Additional charges for protocol studies and special projects will be quoted separately

Protocols: Protocols are issued upon request to clients who intend to submit samples to the laboratory. A purchase order number must be submitted for requested protocols when samples have not yet been submitted. All protocols that are issued and have not been used in testing within three months from the day the protocol was sent will be billed. If samples are sent within a year of the original issue date, the amount billed will be credited to the final invoice.  The protocol fee compensates for staff time in preparing and issuing protocols, however, billing for protocols is not a transfer of intellectual property or rights owned by Nelson Laboratories.

Advisory Services: Nelson Laboratories, LLC offers advisory services for various test services and on-site services (minimum of $330.00 per hour). Our services include biocompatibility, sterilization validations, cleanroom procedures, bioburden control, environmental control, barrier testing, filter validations, packaging material validations, FDA and EPA regulations, etc. Contact the Nelson Labs Sales department for a consultant quotation and to determine the appropriate staff member(s) for your project.

Record and Sample Retention: All data will be saved for ten years, or as required by law, with a backup computer optical image. File storage beyond ten years will be billed at an annual rate of $65 per study. U.S. FDA typically requires retention of samples for five years. U.S. EPA typically requires retention of records and specimens for ten years, but in many cases, they may need to be retained for the market life of the product and are the responsibility of clients.

Minimum Order Fees: For studies or projects that do not meet our minimum order threshold, the following fees apply; $200 min. fee for BI Sterility and Bacterial Endotoxin studies; $350 for all other test related studies. Invoices will receive a minimum charge fee for the test fee plus the difference to meet the minimum order fee.

It is the policy of Nelson Laboratories to return all GLP samples to the client. However, if you elect to archive such samples at Nelson Laboratories, you will be billed at minimum of $110 per year for solids (non-toxic) and $220 a year for liquids.